Contact Path for Questions

• Employees > Manager
• Managers > Timekeeper
• Timekeepers > HR Coordinator 

Time

Absence & Leave

Timekeeping FAQ

Time Frequently Asked Questions by category below:

• Nonexempt 
• Checking In & Out
• Tracking Time & Submitting Timesheets
• Students & Temps
• Overtime & Comp Time
• Shift Differential
• Workday Work Schedule
• Can't Enter Time

Absence FAQ

Absence Frequently Asked Questions by category below:

• Time Off Requests
• Holidays
• Accruals
• FMLA

Workday Job Aids

Entering Time

• Web Clock Check In Check Out Quick Reference Guide
• Physical Clock Check In and Check Out Quick Reference Guide
• Time Entry for Students with Multiple Positions
• Mobile Check In and Out

Manager & Timekeeper Resources

*NEW* - Timekeeping Pay Period Checklist

- Checklist to provide guidance in preparation for each pay date.

• Approving Time
• Enter Time on Behalf of Worker
• Correct Time on Behalf of Worker
• Correct Unmatched Time Clock Event
• Assign Work Schedule
• Time Entry Codes Quick Reference Guide
• LTD Partial Exempt Time Entry
• Pay for Call Backs

Time Off and Leaves of Absence

*NEW* - View Time Off Results by Period

- Best way to view your accruals and time off balances.

• View Absence Balance and Request and Absence
• Requesting and Absence Quick Reference Guide
• Correct an Absence Request
• Assign Work Schedule
• Workers' Compensation Quick Reference Guide
• Request CAT Leave, Vacation Credit, Comp Time Payout or Switch from Overtime to Comp Time

FMLA

• FMLA Quick Reference Guide
• Intermittent FMLA Time Offs Quick Reference Guide

Timekeeping Guidance

The following is a list of resources to support employees, managers, and timekeepers in their responsibilities for tracking time. 

Timekeeping Responsibilities, Rules & Regulations

• Fair Labor Standards Act (FLSA) - The "Why" Behind Timekeeping
  • Consequences of Non-Compliance
• FLSA Exemption from Overtime
• The Workweek and Overtime
• Overtime and Compensatory Time (Comp Time) Guidance, Calculation, and Usage
• Managing Overtime and Comp Time
• Timekeeping Standards
• Roles & Responsibilities
  • Employee - Manager - Timekeeper
• Checking In & Out - Workday
  • For Supervisors
  • For Employees
• Compensable Time - The What, Why, How, and When Time is Paid
  • Covers: Hours Worked & Leave - University Holidays - Meals & Rest Periods - Call Back Time - On-Call Time - Wash Up Time - Shift Differential - Lectures, Meetings, and Training Programs - Remote Access - Travel Time - Volunteer Time - University Service - Lactation Breaks
• Merit Employees - 2017 Changes

Absence & Leave Guidance 

The following is a list of resources regarding leave policies and guidance. 

Family Medical Leave (FMLA)

• FMLA Policy
• FMLA FAQ
• Birth/Care of Child, Adoption, Placement of Foster Child Leave Guide

Pregnancy

• Pregnancy - Policy

Donated Leave for Catastrophic Illness/Injury

• Policy
• Employee Guidelines
• Employee Process
• Immediate Family Member Guidelines
• Process for Departments
• Forms

Other Leave Policies & Guidance

• Holidays
• Compensating Nonexempt Employees for Travel
• Compensating Nonexempt Employees for Travel - Decision Tree
• Leave of Absence without Pay
• Supervisor Resource Series: Leave of Absence
• Severe Weather and Emergency Closings 
• Guidance for Summer Hours
• Staffing Guidance for University Breaks
• Staffing Guidance for University Breaks Frequently Asked Questions
• Jury Duty and Court Services
• Military

Time Training (available via Learn@ISU)

• Wage and Hour Training for Managers Online Course
• Time Entry for Nonexempt Employees (hourly eligible for overtime)
• Introduction to Workday for Managers
• Time Processes, Work Schedules, and Reporting for Managers
• Time Processes, Work Schedules, and Reporting for Timekeepers

Absence Training (available via Learn@ISU)

• Absence Management for Employees
• Absence Management for Managers and Absence Coordinators
• Understanding FMLA

Payroll Resources

Questions regarding your paycheck should be directed to Payroll Office, which has additional resources. 

Payroll Contact Info: 

Email: payroll@iastate.edu

Phone: 515-294-6556

• Payroll Calendars
• Employee Information
• Viewing Workday Payslips

Questions??

Time and Absence Contact:

timeandabsence@iastate.edu