Temporary Employment

Temporary employment is intended to cover short term (i.e., filling in for vacation/illness or special project) or intermittent needs of a department. At Iowa State University there are several different types of temporary positions.


  • Board of Regents Merit System Rules-681-3.82 (8A)
  • Iowa Code- Supplement section 8A.412 (9) Merit system - applicability - exceptions Seasonal employees appointed during a state agency's designated six-month seasonal employment period during the same annual twelve-month period, as approved by the director.
  • Iowa Code- Supplement section 8A.413 (12) State human resource management - rules. For temporary employment for not more than seven hundred eighty hours in a fiscal year.
  • P&S Appointment Duration Policy

Expectations for Temporary Employment

  • Temporary positions do not require that a Position be created nor that the position be formally classified by UHR. However, a Merit job title may be assigned. Job title will be determined by the duties and required qualifications of the position.
  • Posting/Hire will be processed through Workday as a Waiver before an employee begins work. All approvals that are required within the respective organizational unit should be obtained.
  • Temporary postings that are processed for recruitment will be announced for a minimum of 10 calendar days in accordance with Merit System Rules and 7 calendar days in accordance with P&S policy.
  • Applicant/Hire will complete Employment Application for the posting whether the hire is a result of an open recruitment or a waiver
  • Individual employee will work no more than 780 temporary hours during a fiscal year in any or all ISU employing departments.
  • Requests for P&S temporary will only be considered if (1) the nature of work is sporadic and would not exceed 780 hours/year or (2) the work is extremely short term, not to exceed 60 days. P&S term appointment is alternative to consider if job will last longer than 60 days.
  • Merit Temporary employees will be paid in accordance with rules on pay. Seasonal employees must be paid at least minimum wage.
  • If a temporary employee is to be returned to the same temporary position in successive fiscal years, UHR will be notified of the return and the expected dates of employment.
  • Employees will be paid for hours worked. Hours worked over 40 in a work week will be paid at time and ½. Hours will be tracked by standard wage/hour reports. All posting types outlined will be paid hourly.
    • Exception to using a Merit job title is seasonal employment. Board of Regents period for seasonal employment is April 15 through October 15. During that time period, jobs of a seasonal nature may be titled “Seasonal”.
    • Examples of seasonal work would be field work, camps, student orientation, summer conferences or projects that exist primarily during the summer season.
    • Jobs that would not be appropriately labeled as seasonal would be hiring someone to fill in for an employee taking an extended vacation during the summer, or jobs that already have a P&S or Merit title.